File Interchange provides a mechanism for integration with organizations that wish to submit or obtain file information from RL6. File Interchange automates the processes of selecting, transforming, delivering, and tracking outbound file information, and of receiving, validating, transforming, and acknowledging inbound file information.

Prerequisites: The 'Allow access to FIM' role function must be enabled.

Note: File Interchange is enabled in the base RL6 license. Only users with the role permission to access FIM will be able to use this functionality. In order to use this functionality to its fullest capability, however, your organization must purchase the transformation mappings and agents required for the organization(s) to which you would like to send the data.

Understanding File Interchange

File Interchange (FIM) comes with the ability to import or export batches of files in RL-XMLAn XML format based on the taxonomy in an RL6 database., which is an XMLExtensible Markup Language. A structured electronic file that allows you to exchange information between computer systems. format based on the taxonomy in an RL6 database. Specialized file interchange agents can be purchased to fully automate importing or exporting for a specific partner. They are installed by RLDatix to handle the transformation, delivery, and synchronization of the data to, for example, a patient safety organization; for importing, they handle reception, transformation and acknowledgment. The file interchange administration pages are used to control active file interchange jobs and to maintain packages and schedules.

Two samples of the export of files from RL6 are shown below – the top to RL-XML document and the bottom to a partner; the import of files is essentially the same process:

FilesThe electronic record created when a user submits an incident report, such as a fall or medication error, or when a patient provides feedback. Some organizations refer to files as events, reports, or cases. – consists of an event or feedback report, a chronology of follow-ups that document work done to investigate, communicate and resolve issues related to the report and the final resolution.
Packages – specify the conditions and instructions for the file exchange (such as what files to include). Packages either import or export files to the RL6 database and can be manually executed or scheduled to run at a specified interval.
Jobs – when a package runs, it produces a job. Successful execution of a job results in the export or import of files. Jobs are maintained in a queue after a package is triggered. Jobs may be created manually or can be scheduled (see Managing File Interchange Jobs).
Partners – an organization that exchanges files with RL6. There are two types of partners: submitters are sources of inbound files while subscribers are the recipients of outbound files. For subscribers, a service forwards the export files created to the partner.