Forbidden Fields

Forbidden fields provide a way to prevent users from seeing sensitive information. As an administrator, there are many ways to control the field’s availability on a form. Users can still, however, search for files based on the field and even include that field in reports. To ensure that this field is completely hidden from the user, add it to the forbidden fields list that is assigned to a user.

To configure forbidden fields:

1. Click the Logged in as menu and click Admin Center.
2. Under the Security heading, click the Forbidden Fields link (not shown).
   The Forbidden Fields page appears.
3. Select a Module from the list.
4. Click New List to create a new forbidden fields list. The Input Value dialog opens.
   1. Type a name for the list.
   2. Click OK. A new row is added to the list.
5. Click the name of the list with which you would like to work. The users to whom the list is assigned and the fields it contains are shown. You may also click:
   1. Rename List – to change the name.
   2. Set Default – to set the Default flag to True.
   3. Delete List – to delete the list.
6. If necessary, click Add User to select a user to whom the list should be assigned. You can also click Delete User to remove a user from the list.
7. Use the Add Field (Locating Fields) and Delete Field buttons to work with the contents of the forbidden fields list.